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U.S. Mission to the United Nations – Geneva Small Grants Program
GVA-SGP-2024-001

Overview

Funding Opportunity Title:  U.S. Mission to the United Nations – Geneva Small Grants Program

Funding Opportunity Number:  GVA-SGP-2024-001

Deadline for Applications: Accepted on a rolling basis until September 1 of each year

CFDA Number:  19.040 – Public Diplomacy Programs

Total Available Funding: $200,000.00

Award amount: Awards range from approximately $15,000 to $40,000

A. PROGRAM DESCRIPTION

This Notice of Funding Opportunity (NOFO) outlines funding priorities, strategic areas of focus, and instructions for submitting requests for funding. Please follow all instructions carefully.

Through its Small Grants Program, the United States Mission in Geneva is accepting project proposals that promote U.S. policy priorities in the multilateral sphere. Projects should be aimed at international (not U.S.) audiences, and impact should resonate in Geneva`s multilateral environment. Projects should be implemented by an organization or individual with a presence in Geneva and/or be carried out in Geneva itself.

Based on the funding authority, information disseminated through the grant must include a component related to the U.S., it people, policies, and/or perspectives.

U.S. Mission Geneva’s Small Grants Program supports projects that include, but are not limited to, the following priority areas:

  • Promoting human rights, including the protection of human rights defenders
  • Monitoring and managing the response to humanitarian crises
  • Strengthening global public health and global health security systems
  • Advancing disarmament and non-proliferation
  • Facilitating international trade
  • Mobilizing action on climate change
  • Advancing gender across the range of Mission Geneva’s priority areas

Federal Award Information

B. FEDERAL AWARD INFORMATION

Deadline for applications:
accepted on a rolling basis, until September 1 of each year 

Length of performance period: up to 12 months  

Number of awards anticipated: 8-10  

Award amounts: awards range from approximately $15,000 to $40,000  

Total available funding: $200,000 

Awards will be made to successful applicants subject to the availability of appropriated funds. 

Funding Instrument Types:  Grant, fixed amount award (FAA), or cooperative agreement. 

Cooperative agreements are different from grants in that the Public Affairs Section (PAS) staff are more actively involved in the grant implementation. Examples of substantial involvement may include, but are not limited to: 

  • Approving speakers for a program 
  • Approving films, performances, artists 
  • Selecting or approving participants for exchange programs 

Program Performance Period: Proposed programs should be completed in 12 months or less. U.S. Mission Geneva will entertain applications for continuation grants funded under these awards beyond the initial budget period on a non-competitive basis subject to availability of funds, satisfactory progress of the program, and a determination that continued funding would be in the best interest of the U.S. Department of State. 

Eligibility Information

C. ELIGILIBITY INFORMATION

U.S. Mission Geneva welcomes applications from both individuals and organizations based in Geneva or abroad, including not-for-profit organizations, think-tanks, civil society, non-governmental organizations, not-for-profit educational institutions, and foreign public entities including Public International Organizations and UN agencies.  

For-Profit organizations or commercial entities are not eligible to apply. 

The following types of programs are not eligible for funding:  

  • Programs relating to partisan political activity 
  • Charitable or development activities 
  • Construction programs 
  • Programs that support specific religious activities 
  • Fund-raising campaigns 
  • Lobbying for specific legislation or programs 
  • Scientific research 
  • Programs intended primarily for the growth or institutional development of the organization
  • Programs that duplicate existing programs Programs that are aimed primarily at U.S. audiences 

Cost sharing or matching is not required. 

Other Eligibility Requirements: 

All organizations must have a Unique Entity Identifier (UEI) number as well as a valid registration on SAM.gov. Please see Section D.6 Required Registrations below for more information. Individuals are not required to have a UEI or to be registered in SAM.gov. 

Application and Submission Information

D. APPLICATION AND SUBMISSION INFORMATION

Please follow all instructions below carefully. Proposals that do not meet the requirements of this announcement will be ineligible. 

Content of Application 

Please ensure: 

  • The proposal clearly addresses the goals and objectives of this funding opportunity 
  • All documents are in English 
  • All budgets are in U.S. dollars 
  • All pages are numbered 
  • All documents are formatted to 8 ½ x 11 paper, and 
  • All Microsoft Word documents are single-spaced, 12-point Calibri font, with a minimum of 1-inch margins. 

The following documents are required: 

1. Mandatory application forms 

  • SF424 (Application for Federal Assistance – organizations) or SF424_Individual (Application for Federal Assistance – individual) 
  • SF424A (Budget Information for Non-Construction programs) 
  • SF424B (Assurances for Non-Construction programs) or Individual_SF424B (Assurances for Non-Construction programs – individual); only required for individuals and for organizations not registered in SAM.gov.

2. Summary Coversheet: Cover sheet stating the applicant’s name and organization, proposal date, program title, program period proposed start and end date, and brief purpose of the program. 

3. Proposal (5 pages maximum): The proposal should contain sufficient information that anyone not familiar with it would understand exactly what the applicant wants to do. You may use your own proposal format, but it must include all the items below.   

  • Proposal Summary: Short narrative that outlines the proposed program, including program objectives and anticipated impact.  
  • Introduction to the Organization or Individual applying: A description of past and present operations, showing ability to carry out the program. 
  • Previous U.S. Government Grants: Include information on all previous grants from U.S. Mission Geneva and/or U.S. government agencies. 
  • Problem Statement: Clear, concise and well-supported statement of the problem to be addressed and why the proposed program is needed.  
  • Program Goals and Objectives:  The “goals” describe what the program is intended to achieve.  What aspect of the relationship between the U.S. and XYZ will be improved? The “objectives” refer to the intermediate accomplishments on the way to the goals. These should be achievable and measurable. 
  • Program Activities: A description of the program activities and how they will help achieve the objectives.  
  • Program Methods and Design: A description of how the program is expected to work to solve the stated problem and achieve the goal. Include a logic model as appropriate.  
  •  Diversity and Inclusion: A description of how the program will incorporate and promote diversity, equality, access and inclusion (DEIA), which is a priority of the U.S. government. 
  • Proposed Program Schedule:  The proposed timeline for the program activities.  Include the dates, times, and locations of planned activities and events. 
  • Key Personnel: Names, titles, roles and experience/qualifications of key personnel involved in the program.  What proportion of their time will be used in support of this program?   
  • Program Partners:  List the names and type of involvement of key partner organizations and sub-awardees. 
  • Program Monitoring and Evaluation Plan: This is an important part of successful grants. Throughout the timeframe of the grant, how will the activities be monitored to ensure they are happening in a timely manner, and how will the program be evaluated to make sure it is meeting the goals of the grant? 
  • Future Funding or Sustainability Applicant’s plan for continuing the program beyond the grant period, or the availability of other resources, if applicable. 

4. Budget Justification Narrative:  After filling out the SF-424A Budget (above), use a separate document to describe each of the budget expenses in detail.  PAS has a suggested Detailed Budget Optional Template form available Detailed Budget Optional Template. If you choose to use your own form, it must include all of the following budget categories:  

  • Personnel: Describe the wages, salaries, and benefits of temporary or permanent staff who will be working directly for the applicant on the program, and the percentage of their time that will be spent on the program. 
  • Travel: Estimate the costs of travel and per diem for this program. If the program involves international travel, include a brief statement of justification for that travel. 
  • Equipment: Describe any machinery, furniture, or other personal property that is required for the program, which has a useful life of more than one year (or a life longer than the duration of the program), and costs at least $5,000 per unit. 
  • Supplies: List and describe all the items and materials, including any computer devices, that are needed for the program. If an item costs more than $5,000 per unit, then put it in the budget under Equipment. 
  • Contractual: Describe goods and services that the applicant plans to acquire through a contract with a vendor.  Also describe any sub-awards to non-profit partners that will help carry out the program activities.  
  • Other Direct Costs: Describe other costs directly associated with the program, which do not fit in the other categories. For example, shipping costs for materials and equipment or applicable taxes. All “Other” or “Miscellaneous” expenses must be itemized and explained. 
  • Indirect Costs:  These are costs that cannot be linked directly to the program activities, such as overhead costs needed to help keep the organization operating.  If your organization has a Negotiated Indirect Cost Rate (NICRA) and includes NICRA charges in the budget, attach a copy of your latest NICRA. Organizations that have never had a NICRA may request indirect costs of 10% of the modified total direct costs as defined in CFR 200.01.   
  • “Cost Sharing”:  refers to contributions from the organization or other entities other than Mission Geneva.  It also includes in-kind contributions such as volunteers’ time and donated venues. Cost sharing is not a requirement.  
  • Alcoholic Beverages:  Please note that award funds cannot be used for alcoholic beverages 

5 Attachments: 

  • one-page CV or resume of key personnel who are proposed for the program 
  • PDF copy of the applicant organization’s most recent Annual Report or audit 
  • PDF copy of the organization’s valid Negotiated Indirect Cost Rate Agreement (NICRA), if NICRA charges are included in the budget 
  • Official permission letters, if required for program activities Letters of support from program partners describing the roles and responsibilities of each partner (optional) 

6. Required Registrations: 

All applicant organizations, whether based in the U.S. or in another country, must have a Unique Entity Identifier (UEI) and an active registration with SAM.gov. A UEI is one of the data elements mandated by Public Law 109-282, the Federal Funding Accountability and Transparency Act (FFATA), for all Federal awards. To obtain a UEI and complete SAM.gov registration, please proceed to SAM.gov.  

If an organization does not have an active registration in SAM.gov prior to submitting an application, the application will be deemed ineligible. Please note that SAM.gov registration/renewal may take anywhere from 4-8 weeks, and applicants are encouraged to begin the process as soon as possible. Registration must be renewed annually. 

Sub-grantees must obtain a UEI number. Please note the UEI for sub-grantees is not required at the time of application but will be required before an award is processed and/or directed to a sub-grantee. 

Organizations based in the United States or that pay employees within the U.S. will need an Employer Identification Number (EIN) from the Internal Revenue Service (IRS) and a UEI number prior to registering in SAM.gov. 

Organizations based outside of the U.S. that do not intend to apply for U.S. Department of Defense (DoD) awards are no longer required to have a NATO Commercial and Government Entity (NCAGE) code or CAGE code to apply for non-DoD foreign assistance funding opportunities.  

Organizations based outside of the U.S. and that DO plan to do business with the DoD in addition to Department of State must obtain an NCAGE code prior to obtaining a UEI and registering on SAM.gov. Instructions on how to obtain an NCAGE can be found on the NSPA NATO website. 

Exemptions 

Individuals are exempt from the UEI/SAM.gov registration requirement. 

An exemption from the UEI and SAM.gov registration requirements may be granted to organizations on a case-by-case basis if: 

  • An applicant’s identity must be protected due to potential endangerment of their mission, their organization’s status, their employees, or individuals being served by the applicant. 
  • the Federal awarding agency makes a determination that there are exigent circumstances that prohibit the applicant from receiving a unique entity identifier and completing SAM.gov registration prior to receiving a Federal award. In these instances, Federal awarding agencies must require the recipient to obtain a unique entity identifier and complete SAM.gov registration within 30 days of the Federal award date. 

Organizations requesting an exemption from UEI or SAM.gov requirements must contact GenevaGrants@state.gov providing a justification of their request. Approval for a SAM.gov exemption must come from the warranted Grants Officer before the application can be deemed eligible for review. 

7. Funding Restrictions 

Award funds cannot be used for construction, or alcoholic beverages.  

8. Other Submission Requirements 

All application materials must be submitted by email to GenevaGrants@state.gov.  

Application Review Information

E. APPLICATION REVIEW INFORMATION

1. Criteria

Based on the funding authority, information disseminated through the grant must include a component related to the U.S., it people, policies, and/or perspectives.

Each application will be evaluated and rated based on the evaluation criteria outlined below.

Organizational capacity and record on previous grants: The organization has expertise in its stated field and Mission Geneva is confident of its ability to undertake the program.  This includes a financial management system and a bank account.

Quality and Feasibility of the Program Idea: The program idea is well developed, with detail about how program activities will be carried out. The proposal includes a reasonable implementation timeline.

Goals and objectives: Goals and objectives are clearly stated, and the program approach is likely to provide maximum impact in achieving the proposed results.

Mission priorities: Applicant has clearly described how stated goals are related to and support U.S. Mission’s priority areas or target audiences. This includes a description of how the program will incorporate and promote diversity, equality, and inclusion.

Budget: The budget justification is detailed. Costs are reasonable in relation to the proposed activities and anticipated results. The budget is realistic, accounting for all necessary expenses to achieve proposed activities.

Monitoring and evaluation plan: Applicant demonstrates it can measure program success against key indicators and provide milestones to indicate progress toward goals outlined in the proposal. The program includes output and outcome indicators and shows how and when those will be measured.

Sustainability: Program activities will continue to have positive impact after the end of the program.

2. Review and Selection Process

U.S. Mission Geneva’s Grants Review Committee will evaluate all eligible applications.

3. Responsibility/Qualification Information in SAM.gov (formerly FAPIIS)

The Federal awarding agency, prior to making a Federal award with a total amount of Federal share greater than the simplified acquisition threshold, is required to review and consider any information about the applicant that is in the U.S. government designated integrity and performance system accessible through SAM.gov (see 41 U.S.C. 2313).

An applicant, at its option, may review and comment on any information about itself that a Federal awarding agency previously entered. Currently, federal agencies create integrity records in the integrity module of the Contractor Performance Assessment and Reporting System (CPARS) and these records are visible as responsibility/qualification records in SAM.gov.

The Federal awarding agency will consider any comments by the applicant, in addition to the other information in the designated integrity and performance system, in making a judgment about the applicant’s integrity, business ethics, and record of performance under Federal awards when completing the review of risk posed by applicants as described in §200.206 Federal awarding agency review of risk posed by applicants.

4. Anticipated Announcement and Federal Award Dates

Applications are received and evaluated on a rolling basis throughout the year. Typically, the full processing period takes 2-3 months before final approval, funding, and program start date.

Federal Award Administration Information

F. FEDERAL AWARD ADMINISTRATION INFORMATION

1. Federal Award Notices 

The grant award or cooperative agreement will be written, signed, awarded, and administered by the Grants Officer. The assistance award agreement is the authorizing document, and it will be provided to the recipient for review and signature by email. The recipient may only start incurring program expenses beginning on the start date shown on the grant award document signed by the Grants Officer. 

If a proposal is selected for funding, the Department of State has no obligation to provide any additional future funding. Renewal of an award to increase funding or extend the period of performance is at the discretion of the Department of State.  

Issuance of this NOFO does not constitute an award commitment on the part of the U.S. government, nor does it commit the U.S. government to pay for costs incurred in the preparation and submission of proposals. Further, the U.S. government reserves the right to reject any or all proposals received. 

Payment Method: Payments are made as needed to carry out the program activities.   

Organizations whose applications are not selected for funding will be notified via email. 

 2. Administrative and National Policy Requirements 

Terms and Conditions: Before submitting an application, applicants should review all the terms and conditions and required certifications which will apply to this award, to ensure that they will be able to comply.  These include: 2 CFR 200, 2 CFR 600, Certifications and Assurances, and the Department of State Standard Terms and Conditions, all of which are available at:  https://www.state.gov/about-us-office-of-the-procurement-executive/ 

Note the U.S. Flag branding and marking requirements in the Standard Terms and Conditions.   

3. Reporting Requirements 

Recipients will be required to submit program reports and/or financial and program reports.  The award document will specify how often these reports must be submitted.    

4. Foreign Assistance Data Review 

As required by Congress, the Department of State must make progress in its efforts to improve tracking and reporting of foreign assistance data through the Foreign Assistance Data Review (FADR). The FADR requires tracking of foreign assistance activity data from budgeting, planning, and allocation through obligation and disbursement. Successful applicants will be required to report and draw down federal funding based on the appropriate FADR Data Elements, indicated within their award documentation. In cases of more than one FADR Data Element, typically program or sector and/or regions or country, the successful applicant will be required to maintain separate accounting records. 

Contact

G. FEDERAL AWARDING AGENCY CONTACTS

If you have any questions about the grant application process, please contact U.S. Mission Geneva’s Public Affairs Section at: GenevaGrants@state.gov